King & Spalding is a leading global law firm with a commitment to excellence, innovation, and the seamless delivery of legal services. We harness innovative technology and exceptional talent to meet the complex needs of our clients in a fast-paced and dynamic legal landscape.



King & Spalding is seeking an exceptional Legal Practice Assistant to join the Brussels office. This is a high-quality legal support role providing proactive administrative, organisational and practice support to partners, associates and wider practice groups in a fast-paced international law firm environment. The role requires consistently excellent standards, sound judgment, strong ownership and a highly polished approach to client service. Given the size and structure of the Brussels office, the successful candidate will also support practical office coordination, internal meetings, visitors and day-to-day office administration where required. The successful candidate will be organised, discreet, responsive and able to manage competing priorities while maintaining accuracy, confidentiality and professionalism at all times.



KEY RESPONSIBILITIES:

• Provide high-quality, proactive day-to-day administrative, organisational and practice support to partners, associates and other fee earners, anticipating requirements, tracking priorities and following up on outstanding actions.

• Act as a reliable and professional point of contact for lawyers, clients, colleagues, business services teams and contacts in other offices.

• Manage workload effectively, prioritise competing demands, uphold high professional standards within the team and escalate capacity issues or conflicting deadlines appropriately.

• Manage complex diaries, inboxes, meetings, calls, deadlines, travel arrangements and reminders, ensuring lawyers have the relevant materials and preparation time required for meetings and deadlines.

• Coordinate internal and external meetings across multiple time zones, including agendas, papers, room bookings, attendance, catering, technology requirements, dial-in details and follow-up actions.

• Provide hands-on support for internal meetings, visitors and small office events in Brussels, including room set-up, catering, local logistics and on-the-day coordination where required.

• Prepare, format, proofread and amend legal documents, correspondence, presentations, reports, meeting materials and other documents using firm templates, Litera and house style to ensure work is accurate, consistent and professionally presented.

• Support legal document and matter-related tasks, including mark-ups, red-lining, tracked changes, comparisons, PDF conversion, bundling, indexing, scanning, printing, copying, electronic filing and archiving.

• Assist with opening, maintaining and closing client and matter files in accordance with firm procedures, including conflict checks, engagement letters, client onboarding and accurate matter maintenance where relevant.

• Maintain electronic and physical files, ensuring correspondence, documents and matter materials are filed, stored and retrieved accurately and promptly using firm systems.

• Support billing processes, including time-entry reminders, corrections, draft bills, WIP reports, invoice preparation, billing narratives and liaison with finance teams as required.

• Process expenses, invoices and other finance-related administrative tasks accurately and on time, ensuring relevant deadlines and processes are met.

• Assist with local office ordering, stock control, supplier invoices and coordination with finance or operations teams where required.

• Liaise professionally with clients, counsel, courts, external advisors, vendors and internal stakeholders, handling calls, emails and queries in a timely, polished and client-focused manner.

• Build effective working relationships with lawyers, clients, assistants, business services teams and colleagues in other offices, ensuring seamless support across time zones where required.

• Support business development activities, including pitches, client presentations, directory submissions, client events, seminars and practice group initiatives.

• Support the smooth day-to-day operation of the Brussels office by liaising with relevant business services teams, suppliers, building management, IT and office services in relation to practical office administration matters.

• Help ensure meeting rooms, visitor spaces and shared office areas are professional, tidy, well prepared and appropriately stocked, and assist with arrangements for visiting K&S personnel.

• Act as a local point of coordination for basic office technology, facilities, couriers, catering, stationery, maintenance queries and other practical office requirements, escalating to the appropriate business services team as needed.

• Maintain the highest standards of discretion, integrity and honesty when handling confidential client, matter, personnel or business information.

• Follow firm policies and procedures relating to confidentiality, data protection, information security, file management, billing and client service.

• Demonstrate consistent professional behaviour aligned with operating in a regulated international law firm environment, upholding high levels of integrity, confidentiality and compliance in all activities.

• Perform other related administrative tasks as required and assigned.

PERSON SPECIFICATION:

We are seeking a professional, proactive and highly capable Legal Practice Assistant with strong organisational skills and the ability to provide exceptional support in a demanding, fast-paced international law firm environment. The successful candidate will be calm under pressure, client-focused, discreet and reliable, with the confidence to support senior stakeholders, take ownership of work, act with complete integrity and contribute positively to a high-performing team.

EXPERIENCE:

• Previous experience as a Legal Practice Assistant, Legal Secretary, Legal Assistant, Management Assistant, Executive Assistant or similar role is essential.

• Experience within a law firm or professional services environment is strongly preferred.

• Experience supporting partners, senior lawyers or busy legal teams would be advantageous.

• Experience with billing, matter opening, client onboarding, document management, diary management and business development support would be beneficial.

• Experience in office administration, facilities coordination, supplier liaison, visitor arrangements, local office events or similar practical office support would be desirable.

SKILLS AND ATTRIBUTES:

• Proactive, confident and able to take ownership of tasks, using initiative and following matters through to completion.

• Strong written and verbal communication skills, with the confidence to deal professionally with lawyers, clients, colleagues and senior stakeholders at all levels.

• Highly organised, with the ability to manage multiple competing priorities, work to deadlines and remain calm under pressure in a fast-paced environment.

• Excellent attention to detail and a commitment to producing accurate, high-quality work to exacting standards.

• Strong client-service mindset and ability to build effective working relationships across legal, business services and international teams.

• Flexible, adaptable and willing to support the wider team, provide cover and step in where needed during busy periods.

• Professional, discreet, reliable and trustworthy when handling confidential or sensitive information.

• Collaborative and team-focused, while also able to work independently with minimal supervision.

• Hands-on, resourceful and practical, with a can-do approach to office coordination, local logistics, supplier liaison and problem-solving where required.

LANGUAGES:

• Excellent written and spoken English is required.

• Excellent written and spoken French is required.

• Dutch language skills would be useful.

• Comfortable working in a multilingual and international environment.

TECHNICAL SKILLS:

• Strong Microsoft Office skills, particularly Word, Outlook, Excel and PowerPoint.

• Comfortable using document management, billing, time recording, practice management, expenses, workflow and client relationship systems.

• Experience using Litera and applying firm house styles is desirable.

• Able to liaise confidently with IT and business services teams in relation to basic local



The Firm offers a generous total compensation package with annual bonus in recognition of individual merit-based performance.



King & Spalding LLP (K&S) is committed to providing equal employment opportunity to all applicants and employees in full compliance with all local laws prohibiting discrimination, including on the basis of race, religion and belief, sex, sexual orientation, gender identity, national origin, age, disability, marital status, pregnancy status or any other status protected by applicable law.



We are proud of our remarkably cohesive culture, which now encompasses more than 2,500 lawyers and business professionals worldwide. We seek to attract and develop the very best talent to work with us.